Employment law: Privacy and data protection issues in the age of social networking (LEEDS)

The popularity of using social media in the workplace is creating issues, as well as opportunities.  While a social media policy and a general awareness of possible threats used to be enough, now business leaders need to be more prepared to deal with employees who are often IT savvy and see the use of social media and mobile devices as a right, not an option. If your organisation would be damaged if data, incriminating photos, malicious reviews or drunken Tweets were shared, then this workshop is a must.  If Cyber bullying would be a nightmare to deal with, then come and hear how to tackle it.

This three hour workshop will cover:

• Privacy at work – monitoring employee communications
• Legal risks of allowing social media use in the workplace
• Who owns your social media sites and data?
• How to prevent employees taking away confidential contacts created via social media
• Social media case law update
• Demonstration of how easy it is to bypass IT controls
• How and when to monitor employee social media use
• Best practice in managing the posts made by employees on forums, LinkedIn, Facebook, Twitter, etc
• Use of social media in recruitment
• Cyber bullying – how to spot it
• Review of best practice regarding social media policies
• Review of current social media trends and threats – e.g. Snapchat, Pokémon Go, WhatsApp, Periscope, Facebook etc
• Monitoring your company’s (and employee’s) online footprint
• Smart phone risks
• Location services risks
• How to restrict use of social media, instant messaging, live video streaming

Why attend

In today’s fast moving workplace, employees can obtain almost instant access to third party sites through a variety of means such as PC’s, laptops, tablets and smart phones.

Increasingly employees are using their own personal devices for both work and non-work communications and thereby further blurring the line between work and their personal lives

You will hear from two experts each with over 20 years practical experience across a range of different sectors. Harmajinder Hayre, Employment law partner from Ward Hadaway and Michael Coates a former HR Director for a global automotive company who now runs a successful international management consultancy.  They will share with you best practice solutions to some of the most challenging business related social media concerns.

Michael and Harmajinder will discuss issues such as:

• Can I secretly monitor my employee’s social media activities?
• Who owns the contact details on my employee’s LinkedIn account?
• Can I legally request that the employee deletes their LinkedIn contact information when they leave?
• I have discovered a group of employees have set up a private online forum, in which they denigrate management, can I pretend to be an employee and join?
• One of my employee’s is in a safeguarding position and I have been forwarded a posting by a “friend” of an inappropriate comment – what can I do?
• What IT tools are employees likely to be using that our policy might not be prepared for?
• Is using Pokémon Go in the office a disciplinary or H&S issue or neither?
• Where do we draw the line – ordering shoes on line during office hours or updating Facebook?
• Should employees post on LinkedIn during work hours if its promoting their online presence rather than the company’s?
• Is cyber bullying outside of work, an employer’s concern?
• Can I use social media to monitor potential recruitment candidates?
• Do I need to give a prospective candidate an opportunity to comment on the accuracy of their social media posts?
• Is the position different between business related websites such as LinkedIn and leisure orientated websites such as Facebook and Instagram?
• How do I handle an employee who is expressing views on faith and conscience?
• It has come to my attention from a post that I have seen that one of my employees could be suffering from a mental health condition, how do I deal with this?
• Can I ask a candidate to submit their social media account names as part of the recruitment process?

Cost

£49 + VAT (pay for two attendees and request a third for free).  To pay by card, please call 0191 204 4008, otherwise we will send you an invoice once you register.

Timings

8.30am – Registration and breakfast
9.00am – Presentations
12.00pm – Networking and close

 

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